General Description

The Chapter & Events Manager is responsible for supporting and managing events for the Association to help engage members and non-members. The person in this role will oversee events for our eight VRLTA Chapters, Chapter Board meetings as well as support our larger state-wide events for the Association.

Roles and Responsibilities

• Plan, promote, and execute the Fall & Winter Membership meetings & Regional events as directed by the team
• Plan, promote, and execute the Ordinary Awards reception & dinner event as directed by the team
• Plan, promote, and execute all Chapter events for the Association alongside the Vice President Membership & Business Development & Director of Marketing & Communications
• Create all events in GrowthZone and partner with the Vice President Membership & Business Development & Director of Marketing & Communications on the marketing schedule for each event
• Manage all event registrations in GrowthZone while ensuring accuracy and timely communication with our members and prospects
• Track and report on all event registrations & invoicing to ensure timely payment is received for all events and event sponsorships
• Provide weekly event registration report to VRLTA Staff to ensure engagement & attendee goals are met & any event liability is addressed in a timely manner
• Assist the Director of Government Affairs on Annual Legislative and Day on the Hill events as the main contact for the event and event logistics
• Assist Director of Education & Workforce Development on Annual VPSI Conference
• Assist Director of Education & Workforce Development on Regional Teacher Conferences/Symposiums and Student Boot Camps
• Assist Director of Education & Workforce Development on Foundation fundraising events, including Blue Ridge Open & Cornhole for Colleges
• Provide event support for the Annual VA1 Governors Tourism Conference in conjunction with the Conference Programming Committee and Conference Planning team
• Assist with local and state advocacy meetings, including encouraging attendance, fundraising, and securing sponsorships
• Assist the Director of Marketing and Communications to effectively communicate upcoming events, through the association website platform, Membership CRM, Microsoft Outlook, and other applicable means of communications
• Schedule all virtual Chapter Board meetings in conjunction with the VRLTA Master calendar and each Chapter Board’s availability as directed & approved by the Vice President of Membership & Business Development
• Prepare all Chapter Board Meeting agendas in advance for Board meetings while coordinating with the VRLTA team and each Chapter President for agenda approval prior to Board meetings
• Send out all event and Chapter Board meeting Outlook calendar invites to Boards as details are confirmed
• Manage on-site registration, setup, and breakdown of all VRLTA events
• Attend state and local meetings and events as determined by the President and Vice President Membership & Business Development
• Assist with post-event analytics and communications with the event host as directed by the Vice President Membership & Business Development
• Attend and participate regularly in VRLTA meetings as scheduled and directed by the Vice President of Membership & Business Development
• Maintain and keep current all prospecting and member information in the company database as new data & information is received through the event registration process

Personal Attributes

• Reliability: Produces high-quality work while showing up on time and meeting consistent deadlines.
• Independent: Able to work independently using focus, resources, and time management skills to stay on track.
• Trustworthy: Able to convey trustworthiness based on honesty and personal integrity, earning and maintaining the trust and respect of staff, other managers and the President.
• People Oriented: Believes in other people and their potential to get things done; works to help others optimize their performance, contributions, and behaviors; cares about people as individuals as well as employees/independent contractors.
• Positive: Radiates positive energy and enthusiasm to get things done.
• Service Oriented: Understands that they are in the service business and that the satisfaction of members is the Association's number one priority.
• Commitment and Dedication: Willing to make the commitment and sacrifices necessary to do what it takes to make themselves as well as the association successful.
• Organization: Able to prioritize important tasks for their fulfillment and accomplishment.
• Problem Solving: Able to proactively identify, solve, and prevent problems.
• Follow-through: Committed to effective follow-through and attention to detail.
• Involved: Always involved and practices hands-on management to continually learn about the association, its people, and members.
• Flexible and Adaptable: Willing to listen to and try new ideas and approaches; not wedded to “just one way”; able to think on their feet and adapt to changing needs, conditions, and circumstances; able to assess a situation and respond appropriately.
• Self-Motivated: Continually exhibits a positive “can do” attitude with a high-energy level that enables them to get things done while conveying enthusiasm and energy for others to do likewise, and a willingness to propose new ideas to the team.
• Self-Confident: Radiates self-confidence while encouraging others to be self-confident as well.
• Self-Disciplined: Meets their commitments; able to stay the course in turbulent times; able to keep the most important things uppermost in their mind; willing to demand performance and results in the face of difficulty, resistance, and/or apathy.
• Decisive: Able to initiate and sustain change as well as make expedient and well-conceived decisions.
• Accountable: Accepts full responsibility for their obligations and commitments, demands accountability in and from others, and understands their responsibility for the association’s success, committed to properly achieving results.
• Even-tempered: Has an easy-going personality and stays cool and rational in difficult situations. Provides a calming influence in situations by being in control of themselves.
• Balance: Able to balance personal and work life to maintain a happy and healthy perspective on all endeavors.

Requirements

• Bachelor’s degree in Hospitality, Events, or related field is a plus
• Minimum 1+ years’ event experience
• Experience with associations/nonprofits a plus
• On-site in Richmond Office
• Full-time position

Excellent, flexible, and fun work environment. Competitive salary wage plus commission. Send cover letter and resume to: Brittany Wojdyla, Vice President of Membership & Business Development at brittany@vrlta.org.