Posted: 08-Jun-26
Location: Madison, Wisconsin
Type: Full Time
Salary: $50,000 - $65,000
Categories:
Preferred Education:
Additional Information:
The Association Coordinator provides essential administrative, membership, and meeting support across multiple association clients served by Momentum Association Management. This role is ideal for a highly organized, service-oriented professional who enjoys variety, thrives in a fast-paced environment, and takes pride in helping associations run smoothly behind the scenes.
This position carries a particular emphasis on meeting and event coordination—supporting board and committee meetings, webinars, educational programs, and annual conferences from planning through follow-up. We are especially interested in candidates who enjoy the logistics and choreography of bringing people together and who want to grow their expertise in meetings and events.
By owning the day-to-day details of operations, membership services, and meetings, the Coordinator allows client Executive Directors and senior staff to focus on strategy, governance, and growth. This is a great fit for someone looking to grow with a fast-moving start-up; the role offers genuine flexibility and a clear path for advancement.
Sound good so far?
Momentum is a start-up association management company – we want eager professionals who want to embrace a fast-paced, start-up culture. Joining our team means hands-on experience in all aspects of client work and working directly with our Founders and across various teams. We want individuals who are willing to grow with us!
Culture Fit: Non-Negotiables for Working at Momentum
Skills, systems, and workflows can be learned. These are the non-negotiables when we talk about our team and why we will succeed.
- Client-First, Ego-Last
- Reliability is a Core Value
- Comfort with Ambiguity
- Process-Oriented, Not Just Task-Oriented
- Direct, Respectful Communication
- Ownership Mentality
- Respect for Time—Yours and Others’
- Mission Alignment with Associations and Nonprofits
- Growth Mindset Without Drama
- Professional Judgment & Discretion
Growth Path
Momentum is growing, and this role is built with room to grow. A Coordinator who develops real strength in meeting and event management can take on greater ownership of client meetings and conferences over time, with a path toward a dedicated meetings and events role as the firm’s portfolio expands.
Why Momentum Association Management
Momentum is a modern, mission-driven Association Management Company built to give associations flexible, high-quality support without the rigidity of traditional models. Team members enjoy meaningful work, hands-on exposure to meetings and events across a diverse set of organizations, flexible schedules, and a culture that values trust, professionalism, and growth.
Compensation & Schedule
- We are targeting this role to be at $50,000 - $65,000 annually.
- Work from home, be online during core hours, and support meetings as needed, but flexible schedules are embraced
- Opportunity for growth as Momentum expands
- Our benefits continue to evolve as we do – we offer:
- ICHRA Reimbursements for Insurance Premiums
- Retirement plan with 2% company match
- Work from Home and Flex Schedules
Meeting, Event & Program Support
- Coordinate logistics for board meetings, committee meetings, webinars, and educational programs across multiple clients
- Set up and manage event registration, attendee communications, confirmations, and reporting using association and event platforms
- Coordinate speakers, presenters, sponsors, and exhibitors—tracking deadlines, materials, and approvals
- Build and maintain agendas, run-of-show documents, and meeting timelines to keep events on track
- Set up and support virtual meetings and webinars (e.g., Zoom), including rehearsals and live production assistance
- Provide on-site support for annual meetings and conferences as needed, including registration, signage, materials, and attendee services
- Track continuing education credits, evaluations, and post-event surveys, and compile post-event reports
- Support meeting and event budget tracking, vendor coordination, and basic RFP and contract logistics
Membership Management
- Maintain accurate member records in association management systems (AMS)
- Respond to member inquiries regarding benefits, status, and engagement opportunities
- Generate membership reports and support retention and engagement initiatives
- Assist with membership communications, including emails and announcements
Administrative & Operational Support
- Provide day-to-day administrative support for multiple association clients
- Manage shared inboxes and respond to routine member, volunteer, and stakeholder inquiries
- Prepare correspondence, agendas, meeting materials, and reports
- Maintain accurate digital filing systems and shared workspaces
- Support contract administration, basic invoicing, and expense tracking (as assigned)
- Prepare regular client KPI dashboards
Cross-Client & Team Collaboration
- Manage competing priorities across multiple clients while maintaining attention to detail and deadlines
- Coordinate with Momentum team members to ensure consistent, high-quality service delivery
- Follow standardized processes while adapting to each client’s culture and needs
- Contribute to the continuous improvement of internal systems and workflows
Qualifications & Experience
Required
- 1–3+ years of experience in association management, nonprofit administration, meetings and events, or administrative support – Have relevant skills? Let’s see if you are still a fit!
- Strong organizational and time-management skills with the ability to juggle multiple priorities and clients
- Excellent written and verbal communication skills
- High attention to detail and follow-through
- Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams)
- Comfort working independently in a remote or hybrid environment
- Interest in meeting and event management, with a willingness to grow in this area
Preferred (but not required)
- Experience coordinating meetings, webinars, or conferences (virtual and/or in-person)
- Familiarity with event registration or virtual meeting platforms (e.g., Zoom Webinars, Cvent, or similar)
- Familiarity with association management systems (AMS) or membership databases (MemberClicks, YourMembership, TradeWing)
- Experience with the Monday.com project management system or similar tools
- Comfort learning new technologies on the go
- Experience supporting boards, committees, or volunteer leaders
- Experience working with multiple organizations or clients simultaneously
