Posted: 24-Mar-26
Location: Washington, DC
Type: Full Time (Remote & In Office)
Salary: $65,000 - $75,000
Categories:
Preferred Education:
Additional Information:
Summary
The administrative specialist supports the organization’s headquarters office by performing a variety of office management, clerical, program support, general administrative and financial tasks. This position provides quality services to support the needs of the team and membership as the Alliance strives to implement the organizations strategic initiatives. This position will be based out of our Washington, DC office. Our teleworking policy allows employees to work from home two days a week.
Essential Job Functions
The following list of duties is not exhaustive. CVSA may also outline additional responsibilities that are not included in this job description.
- Serve as the initial point of contact for all visitors
- Responsible for answering the main telephone line and managing the organization’s voicemail and email
- Responsible for maintaining a clean and presentable office environment
- Assist with providing general office and administrative support for the organization
- Assist with coordinating incoming and outgoing mail and shipments
- Assist with tracking program product inventory and order fulfillment
- Assist with ordering office supplies, as necessary
- Assist with troubleshooting issues with office equipment and schedule maintenance, as required
- Assist with maintaining positive working relationships with internal and external stakeholders
- Assist with reviewing, coding and processing invoices for payment
- Assist with ensuring all invoices have adequate supporting documentation prior to payment
- Assist with ensuring all reimbursement requests have adequate supporting documentation
- Assist with maintaining accurate physical and electronic accounting files/records
- Assist with grant supporting documentation review
- Assist with researching and resolving all financial matters from members/vendors
- Assist with monthly credit card reconciliation
- Assist with developing and maintaining an accounting procedures manual
- Assist with for maintaining all vendor W-9’s
- Assist with grant documentation assembly and submission
- Attend and support CVSA meetings and events, as required
Supervisory Responsibilities
This position will not have the direct or indirect management of other employees. This position may be responsible for selecting and overseeing external contractors and vendors who provide services related to the development and implementation of the Alliance’s programs and services.
Minimum Requirements
- Some post-secondary education is preferred
- Nonprofit administrative experience in a professional office environment
- Available for national and international travel
Knowledge, Skills and Abilities
- Ability to develop, plan and schedule concurrent activities
- Problem-solving skills with the ability to make sound, prudent decisions
- Ability to meet deadlines of assigned deliverables
- Ability to provide exceptional customer service to members and stakeholders
- Ability to continuously demonstrate exceptional verbal, written, listening and interpersonal skills
- Ability to develop and maintain professional internal and external relationships
- Strong organizational skills, superior attention to detail and self-motivation
- Ability to work in a fast-paced, evolving environment
