The Finance Coordinator is responsible for coordinating accounts payable, preparing daily journal entries, and assisting with accounts receivable, budgeting, monthly close and preparation of financial reports. The ideal candidate will bring accounting expertise and attention to detail along with the ability to work well in a team environment.

 Roles and Responsibilities

 Accounts Payable (AP)

• Prepare vendor invoices, record in accounting system and obtain approvals in accordance with association policies.
• Maintain accurate vendor records and resolve payment discrepancies.
• Process employee and volunteer expense reports in compliance with organization travel policies.

Accounts Receivable (AR)

• Generate and track invoices for membership dues, event registrations, sponsorships, and other revenue streams.
• Post incoming payments and follow up on outstanding balances.
• Collaborate with the membership team to ensure accurate billing and process member account updates.

Accounting & Financial Reporting

• Post daily journal entries of business activity from association management software.
• Prepare and post journal entries for monthly and year-end close.
• Reconcile credit card statements and general ledger accounts on a monthly basis.
• Assist in managing accruals, deferrals, and prepaids.
• Prepare monthly financial statements and budget-to-actual reports for leadership and board review.
• Assist with annual audit/review preparation and coordination with external auditors.
• Assist with preparation of annual budget.
• Other projects as needed.

Requirements

• Bachelor’s degree in Accounting or Finance.
• Minimum 2 years of accounting experience, preferably in a nonprofit or membership-based organization.
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, or similar).
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred Knowledge, Skills and Attributes

 Experience with iMIS or other association management systems a plus.

• Knowledge of internal controls and nonprofit financial best practices.
• Strong attention to detail required as well as proficiency in time management
• Excellent communication skills.  Ability to diplomatically work with employees, vendors, members and certificate holders.
• Ability to work independently and collaboratively across departments.