Career Center

About the Role
The Accounts Payable Coordinator will maintain the Accounts Payable records and supports the Finance Department. This is a part-time position with an average of 24 hours a week.

Essential Duties and Responsibilities

• Receives, reviews and processes all invoices and check requests for the Association, LLCs and the Foundations using PN3 and Sage Intacct software. 
• Prints checks, obtains signatures, and mails or distributes checks. 
• Processes weekly EFTs for the Association and all LLCs.
• Research and correct any EFT and check returns.
• Processes yearend 1099s for the Association and all LLCs.
• Trains new employees on PN3.
• Responsible for working with cardholders and MasterCard on resolutions when there are disputed or fraudulent items.
• Provides new credit card holders with instructions/training on how to document and return the monthly bill.
• Conducts research regarding invoices and payments for vendors and staff.
• Prints account payable reports and maintains payable files.
• Prepares and requests W9’s as appropriate. 
• Monitors sales tax liability and prepares monthly sales tax return for review, and then files electronically as directed.
• Performs account reconciliations and monthly closing activities as assigned.
• Other responsibilities as assigned.

Qualifications
Education & Experience
Required:
High School diploma or general education degree (GED)

Preferred:
Associate degree
2 or more years of in accounting or related

To Truly Excel, You Will:

• Be an Initiative-taker with the ability to interact effectively with all levels of staff and members; works well both independently and as a team member.
• Possess strong analytical reasoning ability with strong organizational and project management skills.
• Exceptional customer service and business etiquette.
• The ability to deal with challenging situations and the ability to demonstrate discretion and confidentiality in sensitive situations.
• Strong written and verbal communication skills to effectively interact with global members, volunteers, and staff members.
• Exceptional time management skills and commitment to meeting deadlines
• Results oriented.
• Excellent decision-making and critical thinking ability.
• Data literacy and the ability to maximize technology are key to ensuring efficient membership operations as the association grows. 
• Ability to manage a high volume of workload by creating efficient best practices
• Creative problem-solving abilities.

Travel
Travel for this position is not anticipated.

Remote Work & Residency Requirement
This position is eligible to work remotely for 3 days out of the week. 1 day out of the week must be spent in the office. From time to time, it may be required to come into the office additional days based on business needs.
 
Based on our business set-up and to maximize remote work opportunities, AIHA only employs individuals who live in Washington, DC, Maryland, or Virginia. To be considered a candidate must live in, or be willing to relocate to, Washington, DC, Maryland, or Virginia. AIHA does not cover the costs associated with relocating.

                                                                             
Salary & Benefits
The pay for this position ranges from $28.85/hr-$30.05/hr based on experience and qualifications for the role. This position is eligible to participate in our 401(k) program, Life & AD&D, STD, LTD, flexible scheduling, telecommute options, and receives paid: holiday, personal, sick, and vacation leave. AIHA believes in developing our employees, so we provide professional development opportunities (internally and externally) and tuition reimbursement.

To Apply
If this job sounds interesting and you have the experience needed, please submit a resume via our Career’s Page (https://theapplicantmanager.com/careers?co=ah).

Qualifications
Education & Experience
Required:
High School diploma or general education degree (GED)

Preferred:
Associate degree
2 or more years of in accounting or related

About AIHA

AIHA is the association for scientists and professionals committed to preserving and ensuring occupational and environmental health and safety (OEHS) in the workplace and community. Founded in 1939, we support our members and our expertise, networks, comprehensive education programs, and other products and services that help them maintain the highest professional and competency standards. More than half of AIHA’s nearly 8,500 members are Certified Industrial Hygienists (CIH), and many hold other professional designations. AIHA serves as a resource for those employed across the public and private sectors and the communities in which they work.

Connections working at AIHA