The Director, Meetings and Events supports NSSGA’s strategic plan by facilitating the delivery of meetings, events & education for the aggregates industry. The Director is responsible for development, execution and evaluation of our membership meetings. This position requires:
Excellent written and verbal communication skills.
A strong customer service philosophy and attention to detail both internally and with external stakeholders.
Creativity to deliver unique meetings and events that result in positive member experiences.
Delivering meetings and events that promote consistency in branding and experience.
The ability to prioritize multiple projects, work in a fast- paced environment and meet deadlines.
Interpersonal skills to work collaboratively cross-departmentally to create impactful meetings and events.
Responsibilities Include
Events
Provide excellent leadership and management of all NSSGA events.
Identify appropriate venues for programs and events utilizing data collected through members surveys and through research and site-visits.
Develop and maintain relationships with key hotel contacts to ensure NSSGA is provided favorable concessions in contracts.
Develop and update detailed budgets for each conference on a regular basis –
Reforecast and provide back-up and explanations for budget shortfalls.
Pre- Event
Serve as lead negotiating contracts with venues, hotels and vendors, keeping NSSGA’s best interest in mind. Contracts must be reviewed and approved by VP, Meetings & Membership.
Communicate and coordinate with speakers and panelists. Coordinate with internal and external stakeholders on appropriate onsite rehearsal times.
Coordinate audio visual needs with speakers and panelists.
Manage logistics for all meetings and events, including detailed scheduling of conference rooms, food and beverage ordering and setup, AV equipment and production, sponsor deliverables and special arrangements.
Prepare staging guide for all events.
Oversee housing and outbound and inbound shipments.
Maintain historical files of all event materials in the shared cloud drive.
Onsite
Facilitate the execution and onsite delivery of meeting.
Post-Event
Ensure the timely reconciliation of all meetings & event invoices.
Update budget with final numbers for accurate and historical record keeping.
Request reports from host hotels with final room pick up, delegate listing, F&B actuals, etc. Document and use as a guide for planning future events.
Sponsorship
Maintain awareness of and be responsive to emerging trends, advancements, challenges and other topics of interest to members and sponsors. Maximizes sponsor engagement while maintain strong quality control measures.
Working with other Meetings & Events team members, develop and maintain relationships with sponsors and potential sponsors.
Get to know the sponsor – understand their goals and how NSSGA can help them achieve their goals.
Be creative and communicate often.
Other Responsibilities
Provide assistance as requested for Meetings & Events team as directed by VP, Meetings & Membership.
Coordination and negotiation of all housing contracts for AGG1, NSSGA’s tradeshow.
Association Teamwork
Ethics in the workplace: follow the company's rules, communicate effectively, take responsibility, be accountable, act professionally and have mutual respect for your colleagues.
Maintain full knowledge of current NSSGA programs, services, membership benefits and dues structure.
Identify and maintain favorable working relationships with NSSGA leadership, committee chairs and staff.
Provide support at NSSGA events as requested.
Be aware of, understand and follow the NSSGA’s policies and procedures.
NSSGA is the leading voice and advocate for the aggregates industry. Our members are stone, sand and gravel producers and the equipment manufacturers and service providers who support them.
The National Stone, Sand & Gravel Association is the leading voice and advocate for the aggregates industry. We advance public policies that protect and expand the safe, environmentally responsible use of aggregates that build America’s infrastructure and economy.
Our vision is a favorable public policy environment that fosters business growth for the aggregates and construction materials industries. We are committed to rebuilding the nation’s aging infrastructure to ensure America’s economic prosperity and global competitiveness in the 21st century and beyond.
NSSGA’s member companies produce more than 90 percent of the crushed stone and 70 percent of the sand and gravel consumed annually in the United States.
