The pay for this position ranges from $60k to $70k based on experience and qualifications for the role. AIHA offers comprehensive health, dental and vision benefits partially funded by the organization. We also offer a 401(k) match, FSA, Life & AD&D, STD, LTD, flexible scheduling, telecommute options, and paid: holiday, personal, sick, and vacation leave. AIHA believes in developing our employees so we provide professional development opportunities (internally and externally) and tuition reimbursement.
Internal Number: AH149
About the Role
The Staff Accountant works independently and as part of the Finance team to assist the Chief Financial Officer (CFO) in providing monthly financial statements, general ledger maintenance, inter-company billings, accounts receivable, and general accounting services for multiple entities. This position will report to the CFO.
Essential Duties and Responsibilities
Accounts Receivable Activities (approximately 20% of time)
Assist the Accounts Receivable Specialist with LLCs daily lockbox deposits as needed. Enter miscellaneous transactions in Great Plains. Enter accounts receivable payments for LLCs and Guideline Foundation accounts in database.
Back up for the Accounts Receivable Specialist for remote check deposits via banking software.
Enters bank transactions within Accounting Software for EFT’s and wire transfers for LLCs and Guideline Foundation accounts.
Supports LLCs with invoicing and adjustments.
Submit to Truist Bank check runs for Positive Pay.
Submit governmental invoices via WAWF system.
Accounts Payable Activities (approximately 10% of time)
Back up for Accounts Payable Coordinator, to include being able to carry out a check run from start to finish, as needed.
Review EFTs for each check run and enter control totals in banking software.
Places stop payments on checks as needed.
General Ledger & Financial Statements for AIHA and AIHF (approximately 70% of time)
Reconciles checking accounts for entities.
Maintains the daily cash report for all entities.
Manages all general ledger accounting for LLCs and Guideline Foundation to include preparing and processing monthly allocations, all journal entries and completing all monthly reconciliations of the balance sheet accounts and applicable revenue and expense accounts.
Resolves issues related to the LLCs and GF’s: outstanding checks over 90 days; unapplied accounts; refunds account; and clearing accounts.
Responsible for maintaining the records of LLCs’ fixed assets including recording purchases, disposals, and sales; prepares and processes the monthly depreciation journal entry.
Back up to the Senior Accountant: Review and post intercompany journal entries, including netting the intercompany accounts on a bi-annual basis.
Work with the LLC and GF staff to resolve any discrepancies, coding errors and/or timing of accruals/deferrals. Prepare journal entries to correct as needed.
Additional Areas
Financial Software: Provide backup for staff as a resource for Solver software to include Financial Statements, Budgets and Projections.
Annual Budget: Attends all LLC and Guideline Foundation budget review meetings.
Annual Financial Audit: Assists with preparation of audit schedules and information requested by auditors.
Provide backup for selected duties of other Finance department team members to include, but not limited to, processing lock box receipts and processing checks received in the office.
Ensure all accounting policies are followed by staff and report any possible infractions thereof to the CFO.
Perform any ad-hoc projects requested by CFO and any other Director who requires information from the Finance Department.
If this job sounds interesting and you have the experience needed, please submit a cover letter and resume via our Career’s Page (https://theapplicantmanager.com/careers?co=ah).
Qualifications
Education & Experience
Bachelor’s Degree in Accounting strongly preferred. Related experience will be considered in lieue of a degree.
Required:
Minimum of 2 years related experience
Excellent working experience with Excel
Advanced proficiency in general ledger software
Proficient in Microsoft Office tools
Preferred:
Experience using Great Plains accounting software
Association experience
Experience working with content management systems
Working knowledge of Solver (Budgeting Software)
To Truly Excel, You Will Have:
Strong knowledge of and experience with accounting principles and practices, including financial statement preparation, methods of financial and internal controls, and financial reporting;
Working knowledge of financial reporting for foundations including reporting donor-imposed restrictions, pledged donations, and planned giving;
Have strong customer service and interpersonal skills
Ability to work in an environment with a high volume of transactions while maintaining accuracy;
Ability to work with minimal supervision and exercise independent judgment;
Ability to work as part of a team;
Have strong organizational skills, attention to detail, follow-through, and the ability to multi-task
Ability to work independently, manage outside vendors, and establish/meet deadlines
Travel
Travel is not required for this position.
Residency Requirement
Based on our business set-up and to maximize remote work opportunities, AIHA only employs individuals who live in Washington, DC, Maryland, or Virginia. To be considered a candidate must live in, or be willing to relocate to, Washington, DC, Maryland, or Virginia.
Vaccine Requirement
AIHA requires all members of staff to be fully vaccinated from COVID-19 and present proof of vaccination status. Requests for exemptions from this requirement due to a medical condition or sincerely-held religious belief or practice will be considered. AIHA follows the CDC’s definition of “fully vaccinated.”
Salary & Benefits
The pay for this position ranges from $60k to $70k based on experience and qualifications for the role. AIHA offers comprehensive health, dental and vision benefits partially funded by the organization. We also offer a 401(k) match, FSA, Life & AD&D, STD, LTD, flexible scheduling, telecommute options, and paid: holiday, personal, sick, and vacation leave. AIHA believes in developing our employees so we provide professional development opportunities (internally and externally) and tuition reimbursement.
To Apply
If this job sounds interesting and you have the experience needed, please submit a cover letter and resume via our Career’s Page (https://theapplicantmanager.com/careers?co=ah).
AIHA is the association for scientists and professionals committed to preserving and ensuring occupational and environmental health and safety (OEHS) in the workplace and community. Founded in 1939, we support our members and our expertise, networks, comprehensive education programs, and other products and services that help them maintain the highest professional and competency standards. More than half of AIHA’s nearly 8,500 members are Certified Industrial Hygienists (CIH), and many hold other professional designations. AIHA serves as a resource for those employed across the public and private sectors and the communities in which they work.
