Details
Posted: 25-Apr-22
Location: Remote
Type: Full Time (Remote & In Office)
Preferred Education: 4 Year Degree
Categories:
Health
Marketing
POSITION TITLE: Specialist, Exhibit and Sponsorship
LOCATION: remote in the United States
Founded in 1934, the American College of Rheumatology (ACR) is a not-for-profit, professional association committed to advancing the specialty of rheumatology. Headquartered in Atlanta, GA, this medical society serves over 7,700 physicians, health professionals, and scientists worldwide who work in the medical subspecialty of rheumatology.
The College along with its interprofessional division, the Association of Rheumatology Professionals (ARP) aims to empower the professional rheumatology community by providing education, advocacy, and practice management tools.
The ACR is a unique non-profit organization looking to offer its employees opportunities to exhibit their commitment to accountability, creativity, and initiative. To find out more about the ACR, please visit www.rheumatology.org.
The Rheumatology Research Foundation was founded by the ACR in 1985 as a 501(c)(3) charitable organization. The ACR and Foundation have a management agreement, whereby the ACR provides the Foundation with a variety of management services, including staffing, access to and use of computer and other equipment and appropriate space at the ACR's Executive Office.
POSITION DESCRIPTION
TITLE: Specialist, Exhibit and Sponsorship
STATUS: Non-Exempt
LEVEL: Specialist
DIRECT SUPERVISOR: Senior Specialist, Expositions & Sponsorships
POSITION DESCRIPTION SUMMARY:
The Specialist, Exhibit and Sponsorship is responsible for supporting the strategic relations team with implementation of corporate activities, including but not limited to exhibits, sponsorships and industry supported sessions.
DUTIES & RESPONSIBILITIES:
- Serve as the main contact for general inquiries for the Strategic Relations team
- Monitor and respond to emails in the general exhibits email box
- Monitor and respond to phone calls in the exhibits voicemail box
- Assist with the implementation of activities at the ACR meetings. Duties include, but are not limited to:
- Collect and manage giveaway and activity request forms
- Assist with the collection of materials for the implementation of industry supported sessions, sponsorships, and exhibits
- Manage the on-site activities of the Innovation Theater
- Coordinate the department photography request list
- Coordinate department shipping of materials to meeting
- Track payment process for participating companies including, invoicing, tracking payments, follow-up on balance due for exhibits, sponsorships and industry supported sessions
- Review and approve affiliate event requests
- Coordinate department signage requests
- Maintain Strategic Relations department database
- Update product pipeline
- Update company contacts
- Work with accounting staff to issue invoices, track income, record and process payments/cancellations, and follow-up on outstanding payments
- Travel to fulfill job responsibilities as necessary
- Assume any additional responsibilities as requested by Senior Specialist, Expositions & Sponsorships, Sr. Specialist, Sponsorships, Director, Corporate Relations and Sr. Director, Strategic Relations.
QUALIFICATIONS:
- Bachelor’s degree or equivalent experience in association management.
- Experience preferred in the area of sponsorships and exhibits, and ability to engage in nuanced environments with corporate
- Minimum two years of experience in program management and implementation
- Excellent interpersonal skills with the ability to interact with volunteers, staff, and external stakeholders in a professional, diplomatic manner
- Organized and detail-oriented self-starter with demonstrated ability to set and manage multiple priorities and work independently while functioning as part of a cooperative team
- Exceptional verbal and written communication skills
- Advanced knowledge of Windows Operating Systems and Microsoft Applications
The ACR provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. The ACR complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities or conducts business.
This is not a contract. The description and duties as they relate to this position are subject to change as reasonable business necessity dictates. In the event of such changes, a new job description may be created.
