To provide administrative support to the Board of Directors and associated committees. Function as the primary contact person for the Board and associated committees and task forces.
Functions & Duties:
90% time: Administrative support and primary contact for the Board of Directors and associated committees as follows:
Organize and engineer meetings and events and contract with and supervise subcontractors
Create meeting(s) timeline, prepare and distribute meeting notification, correspondence, and agenda materials
Attend board and committee meetings and record minutes
Create and maintain board and committee rosters and minutes, reports, catalog of correspondence.
Establish working relationship with the Board of Directors President and committee chairs in verbal, written, and electronic correspondence.
Maintain, as needed, both mailing & public relations lists of board and committees, including website updates
Monitor board budget
Create mailings, newsletters, and other materials for the board and committee members
Mail, track, and follow up on the annual conflict of interest disclosure and create report for Executive Committee review
10% time: Provide back-up administrative support to the Executive Director as follows:
Assist with scheduling appointments and maintain Executive Director’s calendar
Prepare and edit correspondence
Make travel arrangements
Knowledge, skills, and abilities required:
Self-motivated, focused, positive attitude, flexible, and proactive
Ability to multi-task and work in fast-paced, demanding environment
Strong organizational skills
Ability to deal with high-level outside influencers
Professional appearance and mannerisms
Ability to partner (collaborate) and work well with people at all levels
Ability to identify creative solutions that address time, budget, quality
Ability to develop, organize, and implement office procedures and systems related to committee operations
Ability to make decisions and maintain confidentiality
Ability to initiate and complete projects with minimal supervision
Excellent oral and written communication skills
Strong communication, composition, computer systems, prioritizing, and public relations skills
Board of director/trustee and executive-level contact on behalf of Executive Director
Advanced computer skills, Excel, Word, PowerPoint
Word Processing: 75 wpm
Excellent spelling, grammar, and editing skills
Purchasing and negotiating skills
Record and compose minutes for all board and committee meetings
Education and/or experience:
5 years experience in a high-level administrative support position
Minimum 3 years’ experience working with a Board of Directors and/or board appointed committees
Minimum 2 years of college courses or equivalent experience
Working conditions:
Continual exposure to new tasks
Low tolerance for errors
Multiple projects and timeframes occurring at once
Standard work week is 40 hours. There may be significant time constraints that create the need for a flexible schedule during certain time periods.
Travel to off-site locations within Massachusetts area required
Ability to move boxes and/or materials weighing up to 50 pounds
About Massachusetts Association of Realtors
Organized in 1924, the Massachusetts Association of Realtors® is a professional trade organization with more than 25,000+ members. The term Realtor® is registered as the exclusive designation of members of the National Association of Realtors® who subscribe to a strict code of ethics and enjoy continuing education programs.
