The NCHERM Group, LLC (www.ncherm.org) is a law and consulting firm based in Berwyn, PA that is dedicated to best practices for college and school health and safety. The NCHERM Group also manages the associations NaBITA (www.nabita.org) and ATIXA (www.atixa.org). The NCHERM Group seeks an experienced Events Manager to plan, execute, and manage an annual schedule of 10-12 national and regional trainings and annual conferences in close collaboration with the organization’s executive staff. The position is based out of The NCHERM Group’s main office in Berwyn, PA, near Philadelphia.
Responsibilities
Serve as the Events Manager for ATIXA (the Association of Title IX Administrators – www.atixa.org, a membership association with 3,500 members)
Serve as the Events Manager for NaBITA (the National Behavioral Intervention Team Association – www.nabita.org, a membership association with 1,500 members)
Serve as the Events Manager for a to-be-launched membership association, slated to have its flagship annual conference in 2019
Plan and execute 3 or more national hotel-based training and certification events annually which have an average of 6 course tracks and 400 attendees
Serve as logistics chair for the ATIXA annual conference, an event with 450 attendees in Philadelphia each October
Serve as logistics chair for the NaBITA annual conference and Campus Threat Management Institute, an event with 350+ attendees each November
Liaise with ATIXA staff to coordinate and successfully execute multiple regional training events per year
Liaise with NaBITA staff to coordinate and successfully execute multiple regional training events per year
Develop a timeline for execution, including a comprehensive and detailed list of action items
Coordinate with contact at Helms Briscoe to source, identify, negotiate and contract with hotel venues around the country
Create a detailed budget, manage expenditures, and provide a post-event report on revenue, costs and return on investment
Coordinate with hotels, convention services, and campus hosts to secure event venues and services
Liaise with conference chairs
Liaise with invited speakers, faculty and presenters
Work with association staff to manage registration process
Serve as primary point of contact for hotel-based event planner
Run in-house event planning meetings
Work with hotel contacts to develop BEOs for banquets and A/V needs
Manage all preparations in the months leading up to an event, including materials development, packing, and shipping
Prepare content for event websites
Maintain and update databases and files
Assist in materials preparation/mailing for regional and national conferences
Assist in the development of organizational efforts to create efficiency, consistency, and standardization in branding, policies, processes, and procedures
Manage necessary certification for attendee accreditation, such as CEUs, CLEs, credits through SHRM and HRCI, etc.
Work with NCHERM Group consultants to design and implement training opportunities for clients
Provide a very high level of communication and service delivery, responding in a timely manner to inquiries and concerns
Create a daily summary of activities
Assist with special projects as necessary
Travel: will be expected to do moderate (4-12 times per year) domestic travel to be on-site for the duration of conferences, trainings, and events. Travel can include evening and weekend commitments.
Qualifications
Seasoned events coordinator with at least 5 years’ experience as chair or sole coordinator for large conferences or corporate events – this is not a learn-on-the-job position
Must be an excellent multi-tasker and able to handle multiple projects, priorities, and competing deadlines at once
Must be an independent self-starter, capable of taking direction
Must be able to function well in a team environment
Excellent copyediting and general editing skills
Excellent communication skills
Ability to follow up promptly and professionally
Ability to communicate with clients in a courteous and professional manner
Excellent customer/client service skills
Excellent written and oral communication skills at all levels within an organization, including a high level of interpersonal skill to handle sensitive and confidential situations
Must be flexible, organized, and able to work in a fast-paced environment with proven ability to take initiative and work collaboratively with team members
Comfortable with frequent change, growth, and competing priorities due to rapid organizational growth
Proficiency using Microsoft Office, including Excel and PowerPoint
Proficiency with website updating and social media
Proficiency on Mac operating systems
Proficiency in Highrise, Wordpress, Constant Contact, InDesign, Hootsuite, Monday.com a plus
Must have a ‘get it done’ attitude
Must have a positive attitude
Must be interested in contributing to the success of the organization
Healthy sense of humor required
No smokers, please
We are looking for a candidate who meets The NCHERM Group’s high standards for hard work and tireless dedication. The NCHERM Group is growing and our needs are ever-changing to best mirror the changes in the field. This position requires both flexibility and adaptability. The role will be fluid. If you are interested in a set and static job description, with an unchanging routine, please do not apply.
The Events Manager reports directly to the Vice President for Operations and Public Information.
** Note: The NCHERM Group and its affiliate organizations provide support and a professional community for college, university, and K-12 Title IX administrators to advance gender equity in schools and colleges, as well as prevent violence and school shootings. The prevention, remediation, and adjudication of sexual assault is a large focus of ATIXA’s mission, and violence analysis and prevention is a large focus of NaBITA’s mission. This position will require dealing with sensitive and occasionally graphic material as it pertains to sexual assault and school violence.
Interested candidates must submit the following items:
Cover letter
Resume
A minimum of three professional references. The NCHERM Group will not contact references without prior permission from applicants.
Portfolio: Detailed copies of event budgets (redactions are fine), BEOs, plans, timelines and programs for at least 3 events for no less than 300 attendees. The NCHERM Group considers this content private and proprietary to the candidate and will be solely used as part of the application review process.
Submit application package to:
Michelle Issadore, Vice President for Operations and Public Information
Incomplete resumes will not be reviewed. No phone calls, please. We are interested in filling the position as soon as possible.
NOTES:
Additional Salary Information: Comprehensive Benefits: Medical and dental insurance, 401(k). Other benefits will be shared with those selected for interviews.
About The NCHERM Group
The NCHERM Group, LLC is a law, consulting, and association management firm that offers systems-levels solutions for safer schools and campuses. The NCHERM Group is a repository for models that will enhance and advance your campus risk management and preventive law efforts. The NCHERM Group emphasizes best practices for policy, training, and prevention as proactive risk management. The NCHERM Group specializes in advancing culture change strategies and problem-solving for the tough wellness, compliance and liability issues colleges and universities face today.
