Research Foundation Manager - CHI

Location: Oakbrook Terrace, IL

 
JOB SUMMARY: The position supports the Executive Director and Associate Executive Director and requires the skills of an association professional with demonstrated experience handling a wide range of governance administration and executive support tasks including grant and donor management. The position requires strong communication skills, proven attention to detail, a professional and positive attitude, and the ability to exercise the independent decision-making necessary to manage sometimes competing priorities.

What will you do?

The Governance Manager of the American Society of Colon and Rectal Surgeons Research Foundation is responsible for assisting in the daily operations of the Foundation, including governance support for the Foundation Board of Trustees, administration of the grants program, staffing Foundation and parent Society (ASCRS) committees, subcommittees and task forces and workgroups, supporting ongoing programs and responding to phone and email correspondence by providing general information for all Research Foundation-related inquiries.

ASCRS Research Foundation (RF) Board of Trustees

• Serve as a key staff liaison to the RF Board of Trustees. Support the development of agenda materials, reports and supplemental materials for Board meetings (teleconference and in-person).
• Take minutes for Board meetings.
• Assist the Board in communicating activities of the Research Foundation to the Society as directed.  
• Establish/maintain compendium (manual) of Board actions and procedures.
• Track implementation of approved Board actions.
• Maintain Foundation governance lists in iMIS and on website.
• Assist with fulfillment of fundraising (development) initiatives and strategic plan goals.
• Support the annual Board orientation process.
• Assist with staffing the nominations process to ensure timely completion of all nomination activities.
• Develop and maintain historical files and documentation related to the Research Foundation activities and grant administration.
• Coordinate operational activities including the review and evaluation of program activities.

 Research Foundation and Society Committees

• Serve as staff liaison for a number of Research Foundation and Society committees, taskforces and workgroups, working directly with member chairs. Most committees meet 2x/yr., some more frequently by teleconference and in-person.

• Support the development of agenda materials, reports and supplemental materials for committees, taskforces and workgroup meetings.

• Assist committees and workgroups in communicating committee activities to the Research Foundation Board and ASCRS Executive Council.  

Foundation Grants Program

• Manage Research Foundation grants: Confirm submission of required documentation, ensure proper contract development and acceptance, and comply with reporting guidelines and issuance of funds. Prepare letters of notification to all grant applicants and maintain files for each grant awarded.

Society and Foundation Gifts Program

• Record donations; produce reports; draft, obtain approval and send acknowledgement letters to Society and Foundation donors.

• Coordinate Research Foundation fundraising activities for the ASCRS Annual Scientific Meeting. Prepare and secure all signed copy for signage, ribbons, and booth materials for the Research Foundation.

• Coordinate “Meet the Challenge” activities including preparation of solicitation letters, receipts, submission of grants, and reports.

Foundation Newsletter, Online Community and Communications Coordination

• Assist with development of the Foundation newsletter, including research, writing, and editing copy. Serve as staff lead for the Research Foundation online communities. Coordinate with other Society staff on Foundation content for other publications including online communities and social media. Ensure that fundraising appeals appear in Society publications, on the website and other locations as determined.

Foundation Awards

• Manage annual awards selection processes including notifications, announcements, and recognition for the Mentor, and the Works in Progress awards from the Young Researchers Committee.

Educational Meetings

• Provide on-site support during ASCRS Annual Meeting. Provide on-site support for other meetings as requested.

Budget

• Contribute to development of the annual Foundation budget within assigned areas and provide advice/assistance to other committee staff.

Projects

• Provide support for Research Foundation and Society projects as assigned by the Executive Director and Associate Executive Director.

Am I qualified?

• Five+ years of experience in a senior administrative position or 3+ years in a relevant association management position. Minimum of three (3) years of foundation/grant management/development/governance support experience. Previous experience with prospect research a plus.

• Previous experience working for a not-for-profit membership association, preferably a professional membership and/or health care related organization. Experience working for an association management company a plus.

• Excellent organizational, analytical, and administrative skills and the ability to take a pro-active, self-directed approach to projects.

• Strong computer skills including proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Hands-on experience with association management systems (familiarity with iMIS a plus). Writing for web. Experience with social media.

• Thorough knowledge of general office procedures and practices.
• Exceptional support skills, including the ability to and interest in responding to members, internal staff and stakeholders in a professional, knowledgeable, and friendly manner.
• Excellent interpersonal, oral and written communication skills with attention to detail and the ability to prioritize and complete multiple tasks within established deadlines.
• Ability to travel domestically approximately two weeks/year. Occasional international travel possible.
• Ability to staff evening conference calls.

What do we offer?

An employee-owned company, Kellen offers a professional and collegial work environment and great benefits, and a collegial atmosphere where teamwork abounds and your efforts are truly appreciated. We work hard, but also strive for work/life balance. As an employee-owned company, you’ll join a team where everyone has a stake in the performance of the company.

We offer generous benefits including medical, dental, vision paid vacation, holidays, a 401(k), and tuition reimbursement.

For consideration please submit your resume, cover letter with salary requirements