Administrative, Clerical, Support, Project Management/Program Development
4 Year Degree
Position Summary: The CertLink Program Coordinator supports the Continuing Certification Initiative by providing administrative and program support to the ABMS CertLink team, ABMS Member Board community, and other users. This position is exempt and reports to the Director of Academic Programs and Services.
Administrative Support & Program Coordination
Support the Director and program team members in the day-to-day management of the program through the execution of assigned duties including:
Drafting, maintenance, and management of key documents
Drafting and distribution of meeting summaries to key stakeholders and track follow-up action items to completion
User survey administration
Timely and accurate communication with project stakeholders, including Member Board staff
Periodically liaise with vendors to facilitate project work
Project deliverable tracking, including monitoring and management of timelines
Program budget tracking and reporting
Other administrative tasks as required (scanning, photocopying, etc.)
Coordinate logistics and provide administrative support for all types of meetings (regularly scheduled, ad hoc, periodic multi-day, off-site, conference calls, webinars, etc.) including but not limited to:
Coordination of calendar invitations and meeting notifications
Securing meeting space and connecting remote participants
Ordering and facilitating delivery of catering
Development and distribution of electronic and printed meeting agendas and materials, including MS Word, Excel, and Power Point documents
Manage and maintain dedicated SharePoint site ensuring appropriate accessibility for general and sensitive information including collecting feedback on usability and implementing improvements; post items to SharePoint as requested and/or needed; maintain program files, both electronic and hard copy.
Manage and maintain dedicated Basecamp site ensuring appropriate tracking and accessibility of project tasks and materials.
Reviews internal administrative processes to determine opportunities for improvements and make recommendations to management for changes
Travel, early morning, evening, and weekend hours required periodically.
Other duties as assigned.
Skills and Attributes:
Self-starter with exceptional organizational and communication skills.
Experience effectively interfacing with executive level leadership.
Ability to anticipate next steps, proactively seek clarification or further direction, and reliably follow-through on all assignments.
Ability to manage and prioritize multiple assignments.
Comfortable with ambiguity and skilled at asking probing questions to seek clarification.
Collaborative work style on both independent and team assignments.
Comfortable working remotely, as well as working with a remote supervisor and remote teammates.
Interest in healthcare or medical organizations.
Experience in nonprofit-sector (healthcare, foundation or association setting) is a plus.
Education, Training and Experience:
Bachelor’s degree, preference given to majors in healthcare, health policy, project management, or other related fields.
Strong computer skills utilizing Microsoft Office Suite and an advanced level of proficiency using Word, Excel, and Power Point.
3 - 5 years professional experience in an administrative and project management role.
Experience working with SharePoint and/or Basecamp preferred.
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities. Duties, responsibilities and activities may change at any time with or without notice.
All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, national origin, protected veteran status, or disability status.
About American Board of Medical Specialties
The American Board of Medical Specialties (ABMS) works in collaboration with 24 specialty Member Boards to maintain the standards for physician certification. Our focus is on improving the quality of health care to patients, families, and communities by supporting the continuous professional development of physician specialists. We achieve our mission as an organization by helping physicians achieve their potential as providers of quality health care.