Communications/Editorial, Education and Training, Project Management/Program Development
4 Year Degree
The Project Coordinator helps support the Deputy Executive Director and Associate Education Manager in the development and execution of AOA education programs/products. The Project Coordinator is a professional who works collaboratively with other AOA staff to coordinate a diverse range of products/services and assists with strategic plan implementation for related responsibilities. This position assists with general office administration.
Supports staff liaisons for AOA educational programs and related committees (Critical Issues and CORD/Academics), including scheduling conference calls, researching background materials, developing/distributing meeting agendas and materials, encouraging member participation, writing minutes, etc.
Serves as liaison to Taskforces and workgroups as appropriate and helps to advance the works of such groups.
Responsible for election process, Taskforce execution, Committee evaluation process, etc.
Secures speaker agreements, assignment of rights, and meeting materials for Annual Meeting, conferences, webinars, and other work products.
Design and develop various CORD membership reports to help identify market trends, member demographics and opportunities for growth.
Responsible for the AOA’s survey distribution policy, working with member submitter and committee members through approval process, and ensuring receipt of articles for AOA publication.
Responsible for website content and organizing meeting materials for website resources and online promotions through the LMS.
Processes CORD membership applications, responds to membership inquiries, corresponds with Program Directors, Department Chairs, Fellowship Directors, Residency Coordinators, and other CORD faculty.
Cross Departmental Integration of Program Components
Works closely with Marketing/Communications Manager to promote academic education activities. Researches, solicits, writes and edits content appropriate for academic articles/newsletters, website content and programming summaries. Coordinates content for mobile app.
Collaborates with Membership staff to coordinate the CORD dues renewal, processing and track membership retention/recruitment. Ensures relationships in database are accurate.
Works closely with Meetings staff on the abstract management process, as well as necessary logistics for CORD conferences and other in person meetings.
Administrative and Financial Management
Performs an array of administrative tasks in the support and execution of AOA projects/programs.
Establish and maintain files and document procedures pertinent to the position.
Understand, communicate and advance overall AOA strategic objectives.
Assist with content management support for website and electronic communications as needed.
Provides telephone coverage and responds to inquiries regarding AOA initiatives.
Assists with registration/marketing materials and other logistical arrangements for academic activities and other leadership programming.
Generates, analyzes, and distributes reports from database.
Assists Associate Education Manager and Deputy Executive Director as needed.
Undertakes special projects and performs other duties as assigned.
Good verbal communicator who has the ability to build relationships with volunteer leadership, staff and vendors.
Excellent written and verbal communication skills with an attention to detail.
Demonstrated ability to handle multiple concurrent projects and adhere to deadlines.
Experience with Microsoft Office tools required and iMIS (or similar) database technology experience preferred.
The AOA is the oldest national orthopaedic association and has over 1,600 active members, who have been nominated and voted into the society. Membership in the AOA is achieved by those who have made a significant contribution to education, research and the practice of orthopaedic surgery. Headquartered in the AAOS Building in Rosemont, Illinois, the AOA is an entirely separate organization that ...has 20 staff members to assist with execution of strategic plans and tactical operations.
At the core of the AOA lie the solid and consistent ideals of its mission, “engaging the orthopaedic community to develop leaders, strategies and resources to guide the future of musculoskeletal care.” The AOA is guided by a clear vision and shared core values. The AOA’s vision is: to inspire the orthopaedic community to excellence through leadership.