Each year the IACP hold multiple meetings and events as well as an Annual Conference and Exposition with 15,000+ attendees. The incumbent of this position will provide support to our exhibits team, including answering exhibitor questions, collecting and maintaining exhibitor files. Additionally, this individual will handle sponsorship fulfillment for the organization.
Coordinate with third-party sponsorship sales manager to assist sponsors with the fulfillment of their benefits
Communicate on a daily basis with off-site sales manager on sponsorship status
Maintain records on sponsors to include payment, booth space, registration standing and fulfillment status
Communicate regularly with sponsors to facilitate a positive relationship and experience with the IACP. Serve as their customer services representative to the association
Collect and share sponsor logos in appropriate formats for website, signage, and publication
Manage online sponsorship presence to maintain proper display of logos, links and profiles
Collaborate with exhibit managers and show decorators on signage location and production
Work with exhibits and membership manager to facilitate attendee list distribution
Work with conference manager and managing editor of Police Chief Magazine to ensure proper display of logo recognition of sponsors on conference related print advertisements
Identify, bid, and secure third-party providers to fulfill collateral orders such as pens, writing pads, etc.
Onsite support to include checks of sponsored booths (logo signage, catering fulfillment, sponsor session management) and help resolve any on-site issues
Serve as point of contact for telephone calls and emails regarding annual conference housing, registration and exhibitor questions
Assist with organizing meeting team files:
Exhibitor records (Island Booth Designs, Firearms Registration Forms, Vehicle Registration Forms, Booth Activity Forms, EAC notification and registration, and new products listings)
Assist with advanced booth placement process and updating priority point records
Collect and maintain meeting wrap-up reports/stats to include registration counts, food & beverage spending, pick-up reports, etc.
Future year and vendor contracts, monitoring the contract and payment deadlines
Maintain meeting team invoices and process payments
Associate degree and two years of administrative and/or project support work or equivalent work experience. Bachelor degree preferred.
Strong organizational skills with attention to detail
Demonstrated proficiency with Microsoft Office Suite. Ability to learn IACP specific software programs. Experience with event planning software a plus.
Experience with conference event planning, housing, banquets, and food & beverage
Multi-tasker with ability to handle new assignments in a fast-paced customer service environment
Demonstrated ability to work as part of a team
Excellent interpersonal and oral/written communication skills
Position requires excellent telephone etiquette and strong attention to detail
About International Association of Chiefs of Police
Founded in 1893, the association's goals are to advance the science and art of police services; to develop and disseminate improved administrative, technical and operational practices and promote their use in police work; to foster police cooperation and the exchange of information and experience among police administrators throughout the world; to bring about recruitment and training in the polic...e profession of qualified persons; and to encourage adherence of all police officers to high professional standards of performance and conduct.
Since 1893, the International Association of Chiefs of Police has been serving the needs of the law enforcement community. Throughout those past 100-plus years, we have been launching historically acclaimed programs, conducting ground-breaking research and providing exemplary programs and services to our membership across the globe.
Professionally recognized programs such as the FBI Identification Division and the Uniform Crime Records system can trace their origins back to the IACP. In fact, the IACP has been instrumental in forwarding breakthrough technologies and philosophies from the early years of our establishment to now, as we begin the 21st century. From spearheading national use of fingerprint identification to partnering in a consortium on community policing to gathering top experts in criminal justice, the government and education for summits on violence, homicide, and youth violence, IACP has realized our responsibility to positively affect the goals of law enforcement.