The American Society for Cell Biology (ASCB) is excited to announce we are searching for a new Meeting Manager. Our ideal candidate will be energetic, collaborative, and entrepreneurial, in their approach to challenges. The Meetings Manager is responsible for managing small meetings for up to 200 attendees and assisting in the planning, programing and execution of a large yearly conference. This position reports to the Director of Meetings.
Plan, manage and execute one or more meetings per year for up to 250 attendees, duties to include; budget development, marketing plan, web content, speaker communication, registration, logistics, on-site management and more with minimal oversight by the Director of Meetings.
Assist the Director of Meetings in the planning, programming, and execution of the ASCB annual meeting, a yearly international forum of ~ 7,000 attendees
Research and manage year-to-year vendors for the Annual Meeting (Security, Photographer, Personnel Services, First Aid) and assist in contract negotiations
Manage meeting logistics to include; attendee and speaker communications, registration, catering orders, special event contacts, signage, vendor communications and more
Learn and assist the Director of Meetings with digital media including entering non-abstract based session information into the mobile app and entering content into wordpress based websites.
Organize housing assignments for speakers, staff, vendors, etc.
Collect and prepare scientific session information for meeting programs and online postings
Support the organization of our early career meetings
5-7 years of experience in meeting planning and management, preferably for a not-for-profit association, ideally a scientific one.
Detail-oriented, well-organized, quick learner with demonstrable comfort working with existing and new technology
Experience with preparing food & beverage orders, floor plans and room specs, as well as meeting binders for all vendors, hotels and staff
Previous experience with content management systems such as WordPress, for posting program information on event websites or familiarity with similar CRMs
Excellent written and oral communication skills
Available to travel to meeting city for a site visit in February and for 10 days in December (dates vary depending on the year)
This is a full time position located in ASCB’s Bethesda, MD office.
Interested candidates should send an email referencing the Meeting Manager position to email@example.com and include a cover letter, resume and salary requirements.
ASCB is an inclusive, international community of biologists studying the cell, the fundamental unit of life. We are dedicated to advancing scientific discovery, advocating sound research policies, improving education, promoting professional development, and increasing diversity in the scientific workforce.