1. Manages FSNA membership database to include: uploading monthly reports from national association, monitoring entry of local chapter data, creating reports, downloading membership lists of all types, downloading financial date.
Creates annual election forms and mailing lists and manages elections.
Modifies forms within database as needed. Creates registration forms for FSNA events.
Manages day to day administrative activities of FSNA and provides support to the Executive Director.
Carries out human resources duties, including: employee insurance, benefits, state compliance paperwork, payroll, reference checks, and time and leave records.
Develops standard operating practices.
Maintains partner agreements and contracts and advises the Executive Director on agreement inclusions.
Maintains insurance policies, works with agents on renewals, and advises Executive Director on recommended coverage.
Maintains association files and ensures that the association’s records and legal documents are safeguarded.
Maintains inventory of supplies, office equipment and furnishings.
Manages the association’s building, tenant relations, leases, grounds maintenance, and security system. Issues security cards for the building.
Participates in the planning, development and implementation of short term and long term objectives of the Association.
In conjunction with external bookkeeper, CPA and Executive Director insures that all of the association’s financial policies, internal controls and generally accepted accounting principles are followed.
Maintains postage accounts for mailing of publications.
Advises affiliates on maintaining their 501 (c ) (6), membership management, finance, and bookkeeping responsibilities.
REQUIRED TECHNICAL SKILLS AND KNOWLEDGE •Proficiency with Microsoft Office Suite, including Word, Excel and Outlook. •Experience with database management. •Familiarity with accounting practices. •Experience with HR, insurance and building maintenance. •Strong communication and organization skills, including ability to write organized, grammatically correct, complete letters and emails. Essential Abilities – Able to: •work in a traditional office environment under routine working conditions. •perform job duties in a variety of meeting settings including offices, conference rooms, and public spaces. •travel to meetings independently throughout the state. •work early mornings and/or evenings as required ( 4 - 5 times per year). •lift and/or move up to 20 pounds and sit/stand for long periods during the day. •see and operate computer systems for long periods during day. •hear sufficiently to understand conversation both in person and on the telephone.
Additional Salary Information: Benefits include sick leave, annual leave, two weeks at winter holiday, Simple IRA contribution