This position is responsible for all aspects that apply within the process of meeting and exhibitor registrations and recertification, including assisting with member questions, data-entry, invoicing, event confirmations and working with the state departments to offer continuing education opportunities as part of each program. Job responsibilities also include the management and implementation of regional conferences and assistance in planning national meetings, as well as assistance with meeting logistics and registration for state association management.
Direct communications with suppliers and vendors for all NPMA conferences and conventions
Coordinate with exhibit decorator for booth set up and dismantling for conferences
Build and maintain relationships with vendors, suppliers, members and exhibitors
Plan, implement, manage and evaluate regional and specialty conferences
Plan and execute major aspects of meeting management to include assistance in developing educational program, building registration process and database, and provide on-site management
Manage meeting vendors for delivery of services to include food and beverage, production, entertainment, transportation, housing and security
Monitor and track budget, registration, and housing for conferences
Successfully communicate with hotels/convention centers regarding the specific details of the meeting including banquet event orders, special event needs and vendor set-up
Travel to and implement events including pre-conference meetings with hotel/business partners, registration, exhibit hall coordination and food and beverage guarantees
Assist in the coordination and on-site management of spouse/optional tours at annual convention
Shipping and purchasing materials needed for all meetings, conferences and events
Data entry into Aptify database
Coordination and organization of all speaker communications, expenses, and presentations
Apply with the state organizations for recertification credits
Other duties as required
Strong organization, time management and multi-tasking skills
Strong team skills and ability to work to deadlines in a high volume department
Flexible and adaptive to change
Strong communication skills, verbal and written in order to communicate effectively internally and with the membership
Superior, professional customer service skills via telephone and written communication with effective interpersonal skills and attention to detail
High familiarity with Microsoft Office, including Word, Excel, and Outlook.
Experience with Aptify association management software preferred.
Excellent computer skills with advanced knowledge of MS Office Suite programs
Experience with Aptify association management software a plus
NPMA is committed to creating a vibrant culture where ideas can blossom, people can thrive and success can flourish. Our organizational core values focus on integrity, passion, life balance, teamwork and collaboration, all while having fun.
4-year college degree required.
2+ years of work experience in the meeting planning field
Ability to travel as this position requires travel and may require weekend travel in some cases.
Additional Salary Information: Compensation:
Salary is commensurate with experience. Equal Opportunity Employer.
NPMA offers all full time employees competitive benefits including health care, dental, vision and 401K.
Credit and criminal background checks will be required.
The National Pest Management Association (NPMA), a non-profit organization with more than 7,000 members from around the world, was established in 1933 to support the pest management industry's commitment to the protection of public health, food and property. This commitment is reflected both in the continuing education of pest management professionals and the dissemination of timely information to... homeowners and businesses.
NPMA exists to positively impact the businesses and livelihoods of those in the pest management community each and every day. Headquartered in Fairfax, Va., just outside of Washington, D.C., the association today is guided by the vision of knowledgeable industry professionals who serve on NPMA's Board of Directors.
The organization's professional staff addresses the technical, governmental, educational, business, and networking needs of its members.