The Meeting Department intern assists with various aspects of the development and coordination of logistics for Association-sponsored meetings, educational courses, webinars and workshops.
The internship opportunity is for the spring semester starting in late January and ending in May 2018. Work hours and start/end date are flexible based on your schedule. This is a paid part-time internship ($10 per hour), 15 to 20 hours a week.
Under the supervision of the Meetings and Education Department, the Meeting Department intern assists with the following:
Assist in the maintenance of the iMIS Meetings Database by entering registrations, preparing reports, sending confirmation letters, and filing registrations
Speaker packets including confirmation letters, contracts, forms, checklists, etc.
Speaker database by collecting speaker materials and presentations.
Meeting material templates for attendee folders/packets. Prepares content for workshop presentation websites
Participant name badges, tent cards, signage and other meeting materials
Attendee lists, special event tickets and other related reports from meeting database
Meeting/workshop evaluation spreadsheets and summary reports including filing of reports
Promotional/sponsorship items including researching new ideas
Meeting packing checklists, labels, and box contents reports. Prepares and packs meeting supplies for shipment
Continuing education certificates. Maintains continuing education and meetings files in accordance with accrediting requirements
Meetings and Education Department related administrative duties
Other duties and responsibilities as assigned
General knowledge of and/or interest in meeting/event planning
Familiarity with MS Office applications, including Word, Excel, Powerpoint
Excellent motivation, problem-solving, and communications skills
Outgoing, customer service-oriented
Ability to handle shifting activities and multiple tasks simultaneously
Meticulous attention to detail and strong work ethic
Ability to work independently as well as part of a team
Additional Salary Information: Stipend to be paid - based on hours worked
The Physician Insurers Association of America (PIAA) is a trade association of more than 100 members, including 70 professional liability (medical malpractice) insurance companies owned and operated by doctors and dentists and 30+ insurance industry service providers. Collectively, these companies insure approximately 60 percent of America's private practice physicians, as well as dentists, hospi...tals, and other healthcare providers. In addition, international affiliate members provide indemnification and other services to more than 400,000 healthcare professionals around the world.
The PIAA member companies were established to provide affordable and dependable professional liability insurance free from the uncertainties of the commercial market. Promoting the practice of high quality and safe medicine is a major priority.