Administrative, Clerical, Support, Chapter Relations, Customer Service and Support
4 Year Degree
The American Physical Society (APS), http://www.aps.org, a non-profit, scientific membership association working to advance and diffuse the knowledge of physics, seeks a Scientific Programs Coordinator. Based at APS Headquarters in College Park, MD (walking distance from the College Park Metro Station), the Scientific Programs Coordinator will administer and coordinate the meetings department scientific programs, the production of the Bulletin of the American Physical Society (print and online) and will plan and manage the sorters meetings at the American Center for Physics (and offsite, when necessary).
Responsible for communicating with unit program chairs, providing instructions and support for the creation and implementation of unit scientific programs, resulting in publication of the Bulletin (either online or print)
Manages abstract databases, including data entry procedure to ensure consistency and accuracy of the program
Responsible for establishing and implementing the production schedules for the Bulletin
Responsible for gathering the content material for publications from the units for the Bulletin (preamble and main text)
Organizes sorting, initial proofing, and shipment of material to specific unit and general meetings
Responsible for receiving and processing contributed and invited abstracts
Responsible for coordinating the sorting process and directing all aspects of running the sorters meetings, with assistance from internal staff
Produces information packets including sorters instruction and reports
Manages distribution of abstracts, reports, instructions and other necessary documentation for off-site program committee and sorter meetings
Produces final copy of Bulletin for unit meetings (online and print)
When applying, please send cover letter, including salary requirement, and resume.
High school diploma required, Bachelor’s degree preferred. Strong oral and written communication skills, as well as strong customer service skills. Knowledge of database entry, printing process and web publishing. Experience with word processing software; strong Excel knowledge and ability to use reporting software. Knowledge of abstract management system, such as ScholarOne or similar. Ability to multi-task and coordinate a variety of projects and deadlines. Capable of adapting to changing procedures and ability to communicate changes clearly to colleagues and members.
The American Physical Society (www.aps.org) is a non-profit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy and international activities. APS represents over 54,000 members, including physicists in academia, national laboratories and industry in the United States and th...roughout the world. Society offices are located in College Park, MD (Headquarters), Ridge, NY, and Washington, DC.